VILLAGE OF SPAULDING SEEKING CLERK

The village of Spaulding is currently seeking a resident to fill the vacancy of Village Clerk for the following duties:

The Village Clerk shall attend all meetings of the Village Board and shall keep in a suitable book to be styled “The Journal of the Village Board”, a full and faithful record of its proceedings. The Village Clerk shall record and properly index in a book kept for that purpose, all ordinances passed by the Village Board, and at the foot of the record of each ordinance so recorded, he shall make a memorandum of the date of the passage, when published, and a memorandum of the publication of such ordinance. He shall also record in proper books for the purpose, all official bonds and note upon each bond so recorded, when the same was entered of record and the book and pages where recorded.

This individual does not have to reside within the Village of Spaulding as this is an appointed position. Anyone that may be interested, please email our Village Administrator at jhillyer@spaulding.Illinois.gov as soon as possible.

VILLAGE OF SPAULDING IS ACCEPTING PROPOSALS

The Village is currently accepting proposals for replacement of a fence within the Village Park. It is the Village’s intent to award this contract to a single company, although the Village reserves the right to award one or multiple contracts as it may be in its best interest.

All proposals must include:

- Proof of commercial general liability, automobile liability insurance, and Workers’ Compensation insurance.  The Village must be identified as an additional insured. Commercial General Liability limits must be no less than $1,000,000 combined single limit per occurrence for bodily injury, and property damage and $1,000,000 per occurrence for personal injury. Business Automobile Liability limits must be no less than $1,000,000 combined single limit per accident for bodily injury and property damage. 

- Guaranteed completion of work within 30 days of executed contract (up to five (5) additional days for weather)

- Contractor registration with the Village

POTENTIAL BIDDERS WILL NEED TO MEET AT SPAULDING PARK AT 10AM ON SATURDAY APRIL 27,2024. THE EXTENT OF THE PROJECT WILL BE SHOWN TO POTENTIAL BIDDERS. 

All bids must be hand delivered to the Village or addressed to:  Village of Spaulding, Attn: Fence Proposals, PO Box 110, Spaulding, IL 62561.  Please include your name, address and phone number for notification of successful bidder.

Complete sealed bid and proof of insurance must be received by Friday, May 10,2024, at 3:00 p.m.  Bids will be opened at the scheduled regular Board Meeting Monday, May 13, 2024, at 7:00 p.m. The Village of Spaulding reserves the right to reject any or all bids, to waive any technicality and to accept any bid deemed to be in the best interest of the Village. The successful bidder will enter a contract with the Village covering the provision of these services within 30 days of bid award. All Contracts for the Construction of Public Works are subject to the Illinois Prevailing Wage Act (820 ILCS 130/1-12).

The final 2023 annual report for the Sangamon County Hazard Mitigation Plan Workgroup is now available on the Hazard Mitigation Plan website and at the URL below.

https://sangamonil.gov/Portals/0/Departments/Regional%20Planning%20Commission/Docs/Special-Projects-Programs/2023%20Annual%20Report_FINAL.pdf